Have you and your friends ever wanted to easily share your calendars? Well, then this is the blog post to read. We will see just how easy it is to connect with friends so we can plan for lunch or even just so we know where one another is throughout the day. Below you will find a few nifty tricks on ways to share your calendar with friends, family, a group (students, faculty, ect), and the world if you so choose.
By viewing some of the videos on Lynda.com I have learned so much and hope that you will as well. I specifically looked a Google Calendar Essential Training – Chapter 6 Sharing Calendars with Others. There are six videos that in total add up to fifteen minutes so watching this is not hard to do.
The first video, Opening someone else’s Google Calendar, talks about how to just view someone else’s calendar. In order to view another person’s calendar you must have permission. To get permission you must ask, and the screen to your right will appear by asking permission then your friend, co-worker, family can accept or deny. Hopefully, he or she will accept allowing you to see there up coming schedule. When the acceptance goes through their calendar will be layered on top of yours, but in a different color (this is sometimes a problem for me as I am colorblind). This tool of opening someone else’s calendar can help us all to see what our friends are up to.
The second video, Subscribing to an ICS calendar, discusses how to add someone or something’s calendar if they are not a google calendar user. This is known as subscribing to an ICS calendar (generic internet format). In order to do this, the person or company, must have a URL (the domain) that we can then add to the add calendar portion. A quick
example would be going to icalshare.com this is a website where you can find any type of calendar and subscribe to it. When you subscribe you go through the ICS process and then that calendar will be imported to your personal calendar.
The third video, Sharing your calendar with others, is sharing a personal calendar to other google users. All you need to do is go to the sharing option and add their Google email and then decide on the permission levels. This includes: all event details or just
free or busy, allow them to edit or co-manage (aka they can share with others). Once this is complete and you hit save, then your calendar is shared.
The fourth video, Sharing google calendar’s with non-Google, users is a little more difficult, but still very possible. Choose the calendar and then you will have to change the format under settings. You will have to get the ICS (yes we are basically going back to the ICS format we did before), and you will have to email this private URL. With this however there are restrictions on what the other person can do. Actually, they are only able to see if you are busy or free. If you ever feel that you need to switch you come back to this settings page and click rest private URL and it will invalidate the old ones.
We can also make our calendars public for everyone to see without having to give them permission. This is simply done by going to the sharing settings, and checking the box at the top that says make this calendar public. You can also, allow everyone to see your free and busy time so that if you are such a busy bee. Google will send them data not about what you are doing specifically, but when you are free and busy (this is an option not always the case). This is done similarly to making it public, but with one extra step which is share only free and busy time.
The fifth video, Making a calendar public, discusses how to share it with the world. This can be done using either the Public ICS URL so they can download the events on their individual calendar or by getting an HTML web address, which will open the calendar in google for them to see. We can have different looks when embedding into a website, such
that if you only have a few events a month chose the agenda view (to limit the space it takes up), but if you have different events everyday then keeping the default setting of monthly view makes sense.
Finally, the sixth video, Embedding the calendar onto a web page, is amazing for all of us teachers down the road. For all calendar’s you have the ability to subscribe but do not necessarily have to be viewing them. Along with hiding
calendars you can also unsubscribe from them and they will disappear from yours altogether.
Hopefully, this will help you busy bees and friends to coordinate times in which you can have meetings or even to just hangout. I know I use my calendar and even put schedule time for what I like to call “Me time”. These quick videos you, yourself can watch will make scheduling with friends that much easier.
For more information on calendar’s please check out Chealsea Rafetto’s Google Calendar: Sending and Responding to Invitations and Chealsea Semeraro’s Google Calendar: Changing the Layout and Creating/Editing Events. If there is anything you want more clarification please feel free to contact me and I will get back to you as soon as possible.