In the Lynda.com course entitled Google Calendar Essential Training, chapters 2 (Creating and Editing Events) and 3 (Responding to Invitations) go over inviting guests, viewing responses, and responding to events. Google calendars are convenient when scheduling events with schedules in view to invite guests and respond to events. There are a total of 6 videos, spanning 19 minutes and 40 seconds, pertaining to how to send and receive invitations.
Prior to responding and sending invitations look at Chelsea S.’s blog post about Google Calendar: Changing the Layout and Creating/Editing Events.
The video, Inviting guests to an event, will explain how when you invite a guest they will get notified through their calendar about the event. If a recipient does not have a Gmail account they will get an email with a link for them to use in order to respond. To make an event optional or mandatory for a guest(s) can be easily done through details in adding guests.
Once a guest responds to the invitation they can modify the event, invite others, and see the guest list depending on how much access the event creator gave his or her guests. More ways as to how a guest can edit an event is described in the video.
The video, Viewing a guests availability shows how to make inviting guests easier. There is a way to view a person’s calendar only if they have shared their calendar. Also look at Aaron’s blog post on Sharing Your Google Calendar with Others. The video explains how calendars can be shared as well as how many calendars that can be viewed and compared at one time. Once all of the schedules are compared, spaces will be shown as available times to have the event so that everyone can attend. Ways to limit the amount of people whose calendars will be compared is also explained in each video.
The chapter 3 video Responding to an event invitation shows it is much more simple than it may seem. The video will explain how to respond in two different ways.
You can reply quickly or go further into the invitations for more details such as to change your status of the event. Depending on how much a guest can edit an event he or she can change the date, time, and description of the event.
If someone does not have a google account, he or she will get invitations through their email. They can click on the invitation through their inbox and then respond. Details of the event will be displayed on the email and will be described in the video.
In the video viewing responses to your events in Lynda.com you will learn how to look up responses to your own event, if invitees have respond, and if they have declined the invite. In order to get a quicker response the video talks about how to send an email to those who have yet to respond and tell them that they need to respond ASAP or by a date.
Feel free to ask questions if you have any questions about the blog post, if the videos are hard to, or if you are trying to use one of the functions that I described. If you can think of any other features to sending and receiving invitations that may be useful, please write your experiences. For more helpful information go to Google calendar help for invitations.